4 Resources That'll Make You Better at Meeting Planning



When it comes to meeting planning, there are a lot of moving parts. Furthermore, if you're  not watchful, letting things fall between the cracks is easy. But, with the right resources, you  can ensure that your meetings are well-organized and will run smoothly.  

In this post, here are 5 resources that will make you better at meeting planning. From apps,  to websites, to books; these resources will help you stay on top of your game and make sure that your next meeting is a success. 

There are a number of different apps that can help you with meeting planning, from  scheduling to note-taking.

Top 4 Resources For Meeting Planners 

1. OnceHub is an excellent app for scheduling meetings. It helps you find a time that works  for both participants and sends out invitations with a calendar link. This meeting planner tool  offers various options, and you can also personalize it.  

2. Evernote is a perfect app for taking notes during meetings. You can easily capture ideas,  meeting agendas, and minutes and access your notes from any device. This tool helps you   handle the event production with ease. It also helps you organize events like weddings,  birthdays, etc., with a budget list. This is the best party planner app. 

3. Google Calendar is a great tool for managing meeting agendas and minutes. You can  easily create and share calendars and add events to your calendar. For your events, you  can also schedule meeting dates and appointments. 

4. Doodle is a great app for scheduling group meetings. It helps you find a time that works  for everyone and sends out invitations that include a poll so participants can vote on the best  time. You can also perform experiential design with this app's help. 

Tips For Event or Meeting Planners 

1. Knowing your audience is key to event planning success

It's critical for meeting planners to understand their audience. You can more effectively  prepare and carry out a meeting that fulfills their expectations if you know their requirements  and desires. This includes everything from the location and format of the meeting to the food  and entertainment. 

You can conduct focus teams or a pre-meeting survey to know your audience better, which  will help you fully grasp what they are seeking to accomplish throughout the meeting. You 

can also look at past meeting surveys and feedback to understand what worked and what  didn't. 

You can begin organizing the meeting with a clear concept of your audience. This includes  selecting a venue appropriate for the group, finding a live announcer and other presenters  who will interest them, and arranging for food and entertainment that will be enjoyed by all.  

Event management can be a lot of work, but, by taking the time to understand your audience,  you can ensure that your meeting is a success. If you're looking for the best event planners,  you should visit LiveAnnouncer. They will organize events and provide you with customized  stage designs for an event.  

2. Planning is essential for a successful meeting

A meeting requires planning. Without a plan, you are setting yourself up for failure. By  planning, you can ensure that everyone is on the same page and that the meeting runs as  smoothly as possible. 

3. Make your meeting agenda visible to all attendees

Make sure you create an agenda for your meeting and make it visible to all attendees. This  will help keep the meeting on track and ensure that everyone is aware of the topics that will  be discussed.


4. Keep your meeting on track with a timekeeper

It cannot be easy to keep a meeting on track, especially if it's running long. That's where a  timekeeper comes in handy, and they can keep everyone focused on the agenda and make  sure the meeting wraps up on time.  

If you're the timekeeper, be sure to set a time limit for each agenda item and keep track of  the time. If the discussion starts to wander, gently steer it back to the agenda. And if the  meeting is running long, let everyone know so they can adjust their expectations. 


5. Be prepared with a backup solution

No one knows when an emergency will happen, so it's essential to always be prepared. That  means having a backup plan in case of emergencies. If your primary plan falls through, you'll  be glad you have a backup to turn to. 

There are many different ways to create a backup plan. You can have a list of backup  contacts or a list of places to go in case of an emergency. You can also have a bag packed  with everything you need if you have to leave home quickly. 

Whatever your backup plan is, make sure you practice it. That way, if an emergency does  happen, you'll be ready to go. 

6. Debrief your meeting after it's adjourned

Now that your meeting has adjourned, it's time to debrief. Take some time to reflect on what  happened, and make a list of what went well and what could be improved. 

Then, share this information with your team. This feedback will help everyone improve  their meeting skills for next time. 


With these helpful resources at your disposal, you can plan perfect meetings every time. So  get started planning your next meeting today and see how much easier and more enjoyable  the process can be! 


No one enjoys planning or attending a meeting that's anything less than perfect. Luckily,  there are plenty of resources available to help you plan the best meeting possible every  time. Whether you're looking for tips on how to run an effective meeting or ideas for great  meeting locations, these resources have you covered. 

Written By

Tony Pasquale

You might also like...

The Voice of Success: Selecting a Live Announcer to Elevate Your Brand Launch Event
The Voice of Success: Selecting a Live Announcer to Elevate Your Brand Launch Event
 We all know and understand something called brand value. A Particular brand represents particular business items and promises certain qualiti...
Read More →
Tech-Savvy Events: A Comprehensive Guide to Setting Up the Perfect Environment for Live Announcers
 As the world and its population have become more vivid and diversified, the landscapes of events have changed as well. However, the role of l...
Read More →
On Stage Brilliance: Navigating the Audition Process to Find the Ideal Live Announcer for Your Awards Show
On Stage Brilliance: Navigating the Audition Process to Find the Ideal Live Announcer for Your Awards Show
 Organizing an award show is a challenging task. One has to look into numerous details and manage several things to ensure a flawless event. W...
Read More →
From Script to Stage: A Guide to Crafting Impactful Announcements for Large Corporate Events
From Script to Stage: A Guide to Crafting Impactful Announcements for Large Corporate Events
 Emerging and successful companies often arrange large-scale corporate events that require a huge budget and comprehensive planning. Such even...
Read More →